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Faculty of Arts Internship AwardsÌý

Students shouldÌýconsult the requirements on the left and apply throughÌý

Applications for summer 2025 will open in January 2025.

DEADLINE: MARCH 16, 2025

Other resources available:ÌýEnriched Educational Opportunities Bursaries

If you have any questions about your funding application:

1. Read all the sections of the left-hand menu of this page
2. Watch the recording of our latest information session below
3. Email your questions at aio [at] mcgill.caÌý
4. Come to drop-in hours in Leacock 307 or email us to request an online appointment

Please note that any questions must be submitted the Friday before the deadline as our office is closed on weekends. If you face technical difficulties applying during the weekend, kindly send us a detailed email with screenshots and we will get back to you after the deadline.
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Award Information Session - Recording

Eligibility & Selection Criteria

Eligibility Criteria

• Open to full time* Faculty of Arts students (B.A., B.A & Sc., BSW, B.Th., M.A, MSW, MISt)
• Must be returning to º£½ÇÉçÇø in the same program the semester following the internship
  • Awards are only released if all eligibility criteria are met: (or) for Award Disbursement.
• Must have secured an internship with anÌýhost organization that meets eligibility criteria (see below)
• Internship must take place during the summer (May-August)
• Internship should be approximately 8–12 weeks in duration
• Minimum CGPA of 2.7*
• Only one (1) application per studentÌý
• No more than three (3) applications per same host organization - please refer to your internship supervisor to verify the number of applicants before submitting

* If you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the documents or comments will be taken into consideration in the application process.
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Ineligibility

The following are not eligible for funding through the awards:

• Activities that are primarily academic research
• Field studies and courses
• Internships with third-party & fee-based internship placement organizations
• Positions already advertised through the Arts Internship Office's postingsÌý- if you are applying for a different position, but in the same host organization, please contact us prior to applying to confirm eligibility
• Please note: Internships with for-profit, corporate, or privately held companies should be paid. If you would like to discuss your situation please emailÌýjade.perraudlebouter [at] mcgill.caÌý
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Selection Criteria

• Cumulative academic performance
• Quality of internship proposal including learning goals and outcomes and mentorship
• Letter of recommendation
• Degree to which the internship will contribute to the student’s educational and professional development
• Relevant work, volunteer experience and/or extra-curricular involvement
• Other criteria as defined by the selection committee
• Priority given to in-person internships

Application

Instructions

The award application is anÌýonline form. You will be asked to sign in with your º£½ÇÉçÇø email and password. Please make sure that you are eligible to apply for awards before you start the application.

Please note that any questions must be submitted the Friday before the deadline as our office is closed on weekends. If you face technical difficulties applying during the weekend, kindly send us a detailed email with screenshots and we will get back to you after the deadline.

Unfortunately, the Arts Internship Office cannot review individual applications prior to submission. We can answer general applications about the application process.

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All parts of the application must be submitted between the application start and end dates, including the online form and reference letter. The Award Selection Committee only reviews applications once the deadline has passed.

What to Prepare for the Webform Application

• Recommendation Letter -ÌýApplicants must have one letter of recommendation as part of their award application. The letter must be from a º£½ÇÉçÇø professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.). Letters should be emailed directly to anne.turner [at] mcgill.caÌýbefore the submission of the webform application.

Section 1: Personal & Academic Information

• Your personal and academic information
• Confirm that you meet the eligibility criteria* (see the "Eligibility & Selection Criteria" section on the left hand menu)
  *ÌýIf you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the "Further comments" box at the end of the application form will be taken into consideration in the application process.

Section 2: Personal Statement & Transcript

• Personal statement (max 750 words), uploaded as a PDFÌýnamed in the formatÌý"lastname.firstname_ps".
  • In this statement, you are asked to provide:
    - a detailed personal statement explaining your interest in the internship and how it is related to your field of study,
    - degree to which the duties performed as an intern will contribute to your educational and professional development,
    - what learning goals and outcomes do you hope to accomplish during your internship.
• CV or resume uploaded as a PDF, named in the format "lastname.firstname_CV"
• Unofficial transcript uploaded as a PDF or JPG, named in the format "lastname.firstname_transcript".
  • On Minerva, go toÌýStudent - Student Records Menu - View Your Unofficial Transcript, then
• CGPA -ÌýGive only numerical value of most recent CUM GPA (ex: 3.47). You may explain any issue with your CGPA in the Further comments box at the end of the form.
• If you intend on receivingÌýacademic credit for this internship.

Section 3: Internship Host Organization Information

• Written confirmation of the internship from the host organization outlining the nature of the proposed internship, including specific discussion of learning goals; must also include the internship schedule, the name and title of the job site supervisor and value of any remuneration or other benefits offered, uploaded as a PDF or JPG, named in the format "lastname.firstname_host confirmation".
  • If done in letter format, it must be signed by your host organization.
  • If done by screenshot of email conversation, it must clearly show the sender, the recipient, and the date the email was sent.
• A detailed description of the host organization. (max 500 words).
• Internship Activities and Duties (max 500 words). Please describe your role at the host organization including the major activities and duties you will undertake as an intern. Please also describe how these duties are related to your academic field of study at º£½ÇÉçÇø.
• Host organization Internship Supervisor information (name, title/function, email address, phone number)
• Mentorship provided by the internship supervisor toÌýthe intern, specifying the mentoring components such asÌýspecific learning objectives designed to increase the intern's knowledge, and guidance and training for the intern to hone existing skills and develop additional ones.Ìý
  • Instructions:ÌýPlease send your internship supervisor the following request, and copy their response in the text field:Ìý
    Please indicate a summary of the mentorship component of the internship. Please include:
    1) The internship learning goals and outcomes;
    (2) How the on-site supervisor will provide the intern with mentorship and feedback in line with these learning goals.
• Internship details: start and end dates, stipend if applicable, hours per week, paid or unpaid, etc.
• Internship location andÌýon how will the internship beÌýconducted:
  • In-personÌý(You will be conducting the entirety of your internship at the host organization office location)
  • RemoteÌý(You will not be travelingÌýtoÌýthe internship orÌýforÌýthe internship. This means 100% of your internship will be conducted virtually.)
  • HybridÌý(You will conduct the internship at the host organization office location (with a specified number of days in the office determined by the host organization).
• Accommodations during the internship
  • Confirm that you have financial means to cover accommodationsÌýfor the duration of the internship.
  • Confirm that you have sufficient travel and medical insurance (that covers medical emergencies, emergency evacuation, and trip cancellation and interruption) in the country you are staying, for the duration of your internship.

Section 4: Travel

• Please advise if you will be required to travel during the internship (ex. conference, meetings, research, etc.). If yes, please specify the list of cities and countries and reason for travel.

• For students conducting internshipsÌýoutside of Montreal:Ìý

  • Confirm that you will register your travel on the Mandatory º£½ÇÉçÇø Student Travel Registry app, no later than 4 weeks before the start of my internship.

    • The º£½ÇÉçÇø Student Travel Registry is mandatory for all university-related travel outside of Montreal.

• For students conducting internshipsÌýoutside of Canada:Ìýupload theÌýPre-Departure Orientation certificate.Ìý
  • Pre-Departure Orientation is mandatory*Ìýfor all university-sanctioned travel outside of Canada.Ìý
    * Students travelling to their country of citizenship are exempted from completing the orientation.
    • We recommend completing Pre-departure 3-6 months prior to departure for your international activity.
  • You will be required to download the certificate of completion in your application. The certificate is valid for 1 calendar year from the date of issue.
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• Read the Ìýfor your destination.
  • You must acknowledge that at the time of your application, the internship location does not fall into the "Avoid non-essential travel" or "Avoid all travel" categories.

Section 5: Budget

• Budget outlining expenses associated with your internship, using the budget template here: budgettemplateforawardapplication_1.xls, uploaded as an MS Excel file (xls/xlsx) or PDF, named in the format "lastname.firstname_budget"
• Confirm if you appliedÌýfor funding from other º£½ÇÉçÇø offices for your internship.
  • Arts Internship Awards applicants shouldÌýnotÌýbe receiving funding from other º£½ÇÉçÇø offices with exception of any funding from the Enriched Educational Opportunities Bursaries (EEO), or any funding from the º£½ÇÉçÇø Student Aid Office.
• Award Amount:ÌýIf selected for an award, there is no guarantee that the award will cover the entirety of the budget submitted.
  • Confirm that you understand that the awards are designed to provide partial funding to interns to off-set internship related costs.
• Award Disbursement Dates:ÌýAward funds will be issued in two disbursements in mid-June and mid-July.
  • Confirm that, if selected for an award, you are prepared to cover any costs before the awards are disbursed.

Section 6: Handbook & DeclarationÌý

• Recommendation Letter from a º£½ÇÉçÇø Professor:Ìýthe letter of recommendation must be submitted by the deadline for your application to be complete.

  • Confirm that your letter of recommendation has been sent from a º£½ÇÉçÇø professor to anne.turner [at] mcgill.ca before the deadline.

• Handbook - confirm that you haveÌýread the Handbook for Faculty of Arts Interns andÌýwill comply with the award recipients responsibilities - before, during and after the internship.

• Declaration

  • Declare that the information contained in this application is accurate and true.

  • Understand that you are obligated to return all internship award money received if youÌýhave falsified anyÌýinformation on your application, or if youÌýdo not satisfactorily complete the internship.

• Permission

  • Give permission for all application materials including transcripts, internship information and recommendation letters to be copied and distributed by the Arts Internship Office to the awards selection committee for the purpose of selection.

• Further comments

  • Applicants may add further comments related to their application. Any urgent questions should be sent directly to the Arts Internship Office by e-mail at aio [at] mcgill.ca.

WARNING: Once the form is submitted, it cannot be edited. Please refer to this page to prepare your application - this list is comprehensive of all the elements required for the application.Ìý

Budget

AwardsÌýare allocated based on the individual merit of the applicant and the specific costs associated with the nature and location of the internship. Please note that the Faculty of Arts Internship Awards are designed to offer financial support to assist students undertaking internships. They offer partial funding and are not meant to cover all expenses.

Drafting a budget is an important part of the application process. The selection committee will expect you to have done careful research to come up with a budget amount that is reasonable and appropriate for your internship.

Research and estimate your internship expenses as accurately as you can at the time of application. A proper budget will include, but is not limited to:

• Transportation
• Accommodations
• Food
• Health insurance
• Medical costs
• Contingency fund

The amounts for each of these items will depend on the amount of time you will be spending in the country. Although the exact amounts can be difficult to determine, do your best to provide the selection committee with as accurate an estimate as possible. Talk to your host organization, check guidebooks, and talk with friends or family familiar with the region to estimate possible costs you might encounter.

Note: Travel insurance must be purchased for all travel including for airline tickets.

It is in the applicant's best interest to write a detailed budget and present it in a clear and accessible manner. See following file for a budget template:Ìýbudgettemplateforawardapplication.xls

Budgeting is important while planning your internship, and we try to offer as much guidance as possible regarding expenses. We can not provide exact award amounts beforehand. The final amount will depend on your application and on the budget. For example, factors such as residing at home vs. finding your own accommodations, or whether the internship is paid or unpaid, will be taken into consideration when determining the amount of the award.

Recommendation Letter

Applicants must have one (1) letter of recommendation as part of their award application. The letter must be submitted from a º£½ÇÉçÇø professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.).

When asking for a recommendation, you should be giving the individual writing the letter at least one month's notice (six weeks is best). Not only does this give them more opportunity to reflect prior to writing it, but it is also a matter of courtesy.

Make sure to provide your referee with a copy of your CV, a description of your host organization, and a copy of the cover letter you used to apply to the internship.

Lastly, it is a good idea to send them a reminder a week or so before the deadline. Please note that it is unacceptable for students to pressure professors to write a letter of recommendation at the last minute.

Letters of recommendation should be emailed directly toÌýanne.turner [at] mcgill.ca (Anne Turner)Ìýfrom your referees and not included in your application package. All reference letters must be received by the deadline date. They may be sent anytime prior to this deadline as well.

Responsibilities of Recipients

The responsibilities of internship awards recipients are outlined in the Faculty of Arts Interns Handbook, available for download hereÌý(For Students - General Resources - Handbook).ÌýPlease read the Handbook beforeÌýapplying forÌýawards.

Before the internship:​ Award applicants are expected to prepare extensively for their internship in order to ensure their success. This includes mandatory attendance to a number of preparation sessions.

After the internship:ÌýAward recipients are expected to give back to the º£½ÇÉçÇø community by sharing their internship experience with Faculty, staff, award donors, and students. You will beÌýasked to participate in presentations, contribute to Faculty of Arts publications, act as a resource to future interns, and provide feedback on your overall internship experience.

Award Payment

Award funds are issued in two disbursements in mid-June and mid-July. Students must be able to cover costs prior to award payment.Ìý

Please note for students travelling for their internships: Awards are conditional on submission of Pre-Departure Orientation certificate and completion of the º£½ÇÉçÇø Student Travel Registry (prior to departure).

Direct Deposit Instructions

All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must update your information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address.

Note: For international students who do not have a Canadian Social Insurance Number (SIN), only complete steps 1 and 2. All Canadian students must have a Social Insurance Number.

Please follow the steps below as soon as possible. Failure to do so will result in your award processing being delayed.

• Step 1 - Access the Banking Information form on Minerva under:
  • Student Menu >> Student Accounts Menu >> Direct Deposit Bank Account and enter the information under Student-related and Payroll-related bank account information.
• Step 2 - Update Contact Information
  • Access the Addresses and Phones form on Minerva: Personal Menu > > Addresses and Phones
• Step 3 – for Canadian students: Access the Social Insurance Number form on Minerva under:
  • Student Menu >> Student Accounts Menu >> Student Tax Menu >> Social Insurance Number (SIN)

Travel Warnings

Travel insurance must be purchased for all travel including for airline tickets.

The University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the . A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:

1. Exercise normal security precautions
2. Exercise high degree of caution
3. Avoid non-essential travel
4. Avoid all travel

University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive º£½ÇÉçÇø credit or recognition.

FAQ

What are the Faculty of Arts Internship Awards?

Students with confirmed summer internships have the opportunity to apply for Faculty of Arts Internship Awards. These are designed to provide partial funding to interns to offset internship-related costs such as travel, accommodations, visas, and other expenses.Ìý

Who funds the internship awards?

The Faculty of Arts Internship Awards are generously funded by alumni and friends of the º£½ÇÉçÇø Faculty of Arts. See more information about the donors here.

Am I eligible to apply if I found my internship on my own, independently of the Arts Internship Office?

Yes. Students who have found their internship by means outside of the Arts Internship Office can apply for internship awards as long as they meet the other eligibility requirements.

When should I begin preparing my award application?

As soon as possible after you have secured your internship. Please note that when asking for a recommendation, you should be giving the professor writing the letter at least one month's notice (six weeks is best).Ìý

If I am selected for an AIO Posting Internship, do I have to send an Award application as well?

No. AIO postings are automatically funded (see the award amount on the PDF posting) you do not need to submit an Award application.

Can award application materials be submitted in French?

Yes. All award materials, including recommendation letters, may be submitted in French.

The Arts Internship Awards have different names. Do I have to submit separate applications?

No. There is a single application form for all the awards.

When do I expect to hear back the result from the Arts Internship Office?

The Arts Internship Awards selection committee will review all applications after the application deadline. Applicants will be informed once the decision is made.

If I receive an award, how and when will I receive the money?ÌýIs this award considered to be taxable income?

Award recipients will receive the award funds by direct deposit to a Canadian bank account. Award funds are issued in two disbursements in mid-June and mid-July.ÌýInterns must be prepared to cover their costs before receiving their award money.

Travel insurance must be purchased for all travel including for airline tickets.

The amount received will be recorded on a T4A/Releve 1 and will be treated as scholarship income by the Federal and Quebec governments. For more information regarding taxesÌýclick here.

Enriched Educational Opportunities: Need-based Bursary

Learn more about how theÌýEEO Bursary program can help Arts and Arts & Science undergraduate students with the additional costs associated with internship opportunities.

Please note: All steps required for internship endorsement by the Arts Internships Office must be completed well in advance of the start of your internship. No Arts approval (required for EEO Bursary consideration) will be granted after you have started your internship.Ìý