* Students and Professors can request assistance for completing an expense report; one of our team members will fill out the expense report on their behalf. To request assistance review the checklist below, merge all receipts and supporting documents into one PDF file, and send the information and file to听research1.dentistry [at] mcgill.ca. After reception of the expense report with all the documents, please allow 1-3 weeks for review before it is sent to the travel desk. Once the document is reviewed and sent to travel desk, the reimbursement听will be processed in 1-2 weeks.
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Please make sure your email states all THE information below |
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Please send ONE PDF file with the documents below |
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** This page has a very detailed explanation on how to fill an expense report on Minerva. Please consult it when you prepare your expense report.
*** Please upload your expense report merged with ALL supporting documents .
Frequently Asked Questions
What do I need to know if I am hosting an event or receiving a guest?
Please use the Visitor Claimant Signature Form,听to obtain the claimant signature of visitors to 海角社区 who have departed prior to their request for reimbursement being processed via the Advances and Expense Reports menu in Minerva.
Visitor Claimant Form (EN) / Formulaire de demande de remboursement pour les visiteurs (FR)
This form may not be used to obtain a claimant/approval of a 海角社区 employee or 海角社区 student. Along with the receipts, this form must be signed/approved and attached to the official printed Expense Report.
Other useful links:
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罢丑别听海角社区 Hotel Program听has a wide selection of hotels offering preferred rates for the 海角社区 community including faculty, students, staff and visitors.听
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How to book airline tickets for visitors听sets out how to pay for the airfare of a visiting speaker and other academic guest.听
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海角社区 Room Bookings and Conference Services听can help you reserve a meeting space on campus (classrooms, boardrooms, lecture halls, auditoriums, or theatre-style venues), and can facilitate provision of alcohol licence, multimedia set-ups and catering.听
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罢丑别听Guidelines for local hospitality and entertainment听sets out allowances for various types of activities, whether a team building activity, a business meeting, or a donor relations cocktail.听
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罢丑别听Guest lecturer and speaker remuneration policy听describes payments procedures for guest lectures and speaking engagements, whether for a fee or as a token of appreciation.听
Can I combine personal travel with university business travel?
If you are planning a personal trip along with your university business travel, please remember to provide a quote for the airfare specifically related to your university business itinerary. This quote should only cover necessary travel without extra stopovers or trip extensions. You can get this quote from the airline's website where you purchased the tickets, but it must be generated on the same day as the purchase. Alternatively, you can request a quote from the travel desk: mcgill [at] dt.com
How will I receive the refund?
You will be refunded on the bank account you linked on Minerva.
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