海角社区

Fall, Winter, and Summer Term Courses:

聽All requests to defer a final exam must be submitted online through MINERVA no later than one week or five (5) working days after the missed exam聽or by the Minerva application deadline, whichever is earlier.

Students must sign-in on :

• Select Student Records Menu
• Select Deferred Exam Application
• Under Reason(s) for deferral: 聽students must include a detailed explanation in this section of the application indicating the factors that led to their inability to write their final examination
• Submit all supporting documents by email to deferralexam.engineering [at] mcgill.ca.

Note: 聽Students who have already written an examination may NOT subsequently request that the exam be deferred.

You must make a request through MINERVA and cite a valid reason for the request. Valid reasons are:

• serious medical illness
• serious personal issues/circumstances
• serious unforeseeable or extenuating circumstances

Please note: Travel plans are not a valid reason

Supporting documents are required for absences as a result of illness where the absence is for 5 or more days. Please send complete supporting documentation to deferralexam.engineering [at] mcgill.ca within one week or 5 working days following the missed exam. It is the student鈥檚 responsibility to provide comprehensive and valid documentation that substantiates the request. For more information, please visit the Deferred Exams page.

• We recommend that you use this . If you choose not to use the template, you must ensure the note includes the important elements that are on the template
• Be from a healthcare practitioner licensed to work in Canada who has observed and diagnosed your condition the day of your missed exam. The following is the list of healthcare practitioners deemed acceptable:
  -A Dental Surgeon or Dentist
  -A Psychologist, Psychotherapist, or Social Worker
  -A Physician, Psychiatrist or Surgeon
  -A Nurse or Nurse Practitioner
  -A health professional from the 海角社区 Student Wellness Hub
• Your full name (and 海角社区 ID#, where applicable)
• Information about your healthcare practitioner:
  -their name, title, address, and license #
  -their signature
  -the date you consulted them and on which they observed your condition impacting your health or wellness
• Information about your circumstances:
  -a statement of capacity, indicating the extent to which your condition prevented you from performing academically (e.g. That you weren鈥檛/aren鈥檛 able to attend your exam that day and why);
  -the date(s) during which you were impacted that you were/are incapable of doing so;
  -the date on which you are expected to be able to resume your studies/exams (ie. the prognosis for your return to health)
• Requests due to medical reasons: 聽students must present an original medical document, signed by the residing health practitioner which covers the nature of the illness and the date of the missed exam. Deferrals for medical reasons are only granted if, in the Faculty鈥檚 judgment, the nature of the illness is serious enough to render a student incapable of attending the exam.聽 The nature of the illness/issue must be clearly indicated on the medical document to be accepted.聽 Students may be required to meet with an advisor.
• For all other situations, original documentation is required such as an official notice (i.e. obituary) or a letter from a qualified professional. The relationship to the student must be indicated and cover the date of the missed exam.

Supporting documents must support the student鈥檚 reason for the request to defer which will be reflected in the comments section of the Minerva application form.

Students are to check Minerva regularly for the status of the deferred exam application to determine whether any additional information is being requested.

Decisions will be made progressively on completed applications where all supporting documentation has been received.聽 Students will receive an email notification when a decision has been made.

The following conditions apply to deferred final exams (including summer term) for students in the Faculty of Engineering:

• For each deferred exam that is approved, an 鈥淟鈥� (deferred) will appear on the student record beside the course, but will not appear on official transcripts after the final grade has been determined. In calculating the mark in the course, the mark the student receives in the deferred exam will take the place of the mark the student would have received in the original final exam.
• The format of the deferred exam will not necessarily be identical to the final exam of the same course. Students are responsible for contacting the professor of the course should they require information about the deferred exam format.
• Students are not permitted to redo any portion of the coursework such as assignments, projects, labs, midterms, quizzes, etc. (i.e. all grades previously obtained will calculate with the final grade of the deferred exam received in order to determine the final course grade).聽 Students may request access to all course material including MyCourses for the term in which the exam is to be written by contacting the course instructor.
• Once a deferred exam has been granted, the maximum number of courses a student may register for will be limited to ensure that no more than 6 examinations may be written in a single term (including the deferred exam). This will provide a student with sufficient time during the semester and the exam period to properly prepare for the deferred examination(s).
• If you do not write the deferred exam, you will receive a J grade 鈥渦nexcused absence (failed); the student is registered for a course but does not write the final examination; calculated as a failure in the TGPA and CGPA".
• The Faculty of Engineering does not grant extensions to deferred examinations.聽Students who were unable to write their deferred exam must contact the 海角社区 Engineering Student Centre within the deferred exam application deadline.

Important Notice regarding Academic Standing Decisions

Standing Decisions for previous terms in which a deferral was granted may change once a final grade is obtained (the deferral has been cleared). Your final standing decision may not be known until L grades are resolved; it is important that you understand the possible standing decisions that may result (Satisfactory, Probationary, Unsatisfactory). Students are responsible for verifying their unofficial transcript for all final grades and academic standing decisions.

Instructions to follow only after your deferred exam has been approved for Fall and Winter terms

In order to determine when you are to write your deferred exam, you will need to confirm which faculty administers the course(s). You will find this detail located on the course "crn" under 鈥榲iew catalog entry鈥�. Once you know the administering faculty, you can then follow instructions below: If in doubt, please contact MESC or your department.

Engineering Courses

Deferred exams for courses administered* by the Faculty of Engineering are offered during the final examination period the next time the course is given (excluding summer term).

If taking the deferred examination at this time will result in an unreasonable delay for graduation, students should indicate this in their Minerva application to defer an exam. The Student Affairs Office may grant an earlier exam in such cases. This decision will be communicated to the student via their 海角社区 email.

To access the schedule:聽 Final Examination Schedule

Other Faculty Courses

Deferred exams for courses administered* by the following faculties are offered during the supplemental/deferred examination period:

• Faculty of Arts (Engineering: Humanities and Social Science courses)
• Faculty of Agricultural and Environmental Sciences
• Faculty of Education
• Desautels Faculty of Management
• Faculty of Religious Studies (Engineering: Humanities and Social Science courses)
• Faculty of Science (Engineering: Year 0 and faculty specific science courses and CHEM 234**)
• School of Physical and Occupational Therapy
• School of Social Work

To access the schedule:聽 Deferred Examination Schedule

**While administered by the Faculty of Engineering the deferred final exam is written jointly with CHEM 222 which is administered by the Faculty of Science.

School of Continuing Studies Courses

Deferred exams for courses administered* by School of Continuing Studies are to be written at the first available opportunity.

To access the schedule:聽 Continuing Education Examination Schedule

* The administering faculty is located on the course "crn" under 鈥榲iew catalog entry鈥�.

Instructions to follow only after your deferred exam has been approved for Summer term.

In order to determine when you are to write your deferred exam, you will need to confirm which faculty administers the course(s). You will find this detail located on the course "crn" under 鈥榲iew catalog entry鈥�. Once you know the administering faculty, you can then follow instructions below: If in doubt, please contact MESC or your department.

Courses Administered* by

Summer Studies:

Deferred exams for all summer term courses will be held in August concurrent.

To access the schedule:聽 Summer Course Deferred Exam Schedule.

Faculty of Engineering:

Deferred exams for courses administered by the Faculty of Engineering are offered the next time the course is offered.

To access the schedule:聽 Final Exam Schedule.

* The administering faculty is located on the course "crn" under 鈥榲iew catalog entry鈥�