When you receive an offer of award, be sure to read and follow the instructions in the Notice of Award (NOA). Pay special attention to the DEADLINE by which you must respond to the offer and obtain any documents, signatures, and financial information requested. Ensure that you are registered in the program for which the funding is awarded by its start date, and that there are no holds or warnings on your record.
For postdoctoral fellows who generally use a non-海角社区 email address, please note that in accordance with听the 海角社区 email policy, subsequent correspondence will be sent to your official 海角社区听别尘补颈濒听补诲诲谤别蝉蝉听ONLY.听For new postdocs, this will be enforced after initial registration.
Every postdoc receiving a fellowship paid through 海角社区 must submit their Direct Deposit information via Workday. For more information on this, please contact your听Postdoctoral Administrator听or HR Administrator.
You are responsible for adhering to the policies of your award. Failure to do so could result in termination of award and even repayment of monies received.
Tri-Agency Activation & Payment Request Instructions CIHR, NSERC & SSHRC
- Two-step process: Activation then Payment request.
- Read your notice of award carefully to determine if you are required to submit any document yourself to the funding agency.
- MAC Users:听Use the 鈥減rint鈥� option when saving your document as .pdf before emailing. Our computers are often unable to view the contents of the .pdf file from a Mac computer if you simply use the save function.
Fellowship Activation - Required Documents for Tri-Agency PDF Fellowship
Contact your Postdoctoral Administrator for assistance
- SSHRC & NSERC (excluding Banting)听(linked from the ). Indicate your start date of fellowship. Form is to be signed by recipient and the "SLO equivalent" is the Postdoctoral Administrator or HR Administrator of the Academic Unit/Department the postdoc is affiliated with. Postdoc is responsible for submitting completed and signed copy to granting agency 4-6 weeks prior to the start of the fellowship.听If the actual start date is different from the date you indicated on your application, or on your notice of award, please contact your agency. (Agency Program contacts found in the听)
- CIHR & Banting Postdoctoral Fellowship (all agencies)听鈥� Authorization for Funding document will only be made available after the following documents have been received by CIHR.
- CIHR-Confirmation of Commencement is to be signed by supervisor.听Postdoc is responsible for submitting completed and signed copy to granting agency (GPS does not need a copy)
- CIHR-Response To Offer is to be signed by recipient and the "SLO equivalent" is the Postdoctoral Administrator or HR Administrator of the Academic Unit/Department the postdoc is affiliated with.听Postdoc is responsible for submitting completed and signed copy to granting agency听(GPS does not need a copy)
Payment request - Required Documents for Tri-Agency PDF Fellowship
Documents are to be submitted by unit to graduatefunding.gps [at] mcgill.ca
- Fund Opening Form 鈥� You must download before filling form. Signed by recipient and supervisor. Be sure to indicate the correct person from your Academic Unit who is responsible for processing your award payments and include any applicable ethics certificates.
- CIHR & Banting Postdoctoral Fellowship (all agencies) 鈥� Authorization for Funding document
- NSERC and SSHRC - Notice of Award
Other External Fellowship Payment Request Instructions听
Documents are to be submitted by unit to gradautefunding.gps [at] mcgill.ca
- MAC Users: Use the 鈥減rint鈥� option when saving your document as .pdf before emailing. Our computers are often unable to view the contents of the .pdf file from a Mac computer if you simply use the save function.
Payment request - Required Documents
- Fund Opening Form 鈥� You must download before filling form. Signed by award holder and Supervisor. Be sure to indicate the correct person from your Academic Unit who is responsible for processing your award payments (see your Minerva record for your academic unit/department)听and include any applicable ethics certificates.
- Notice of Award (indicating Award holder name, Award source, start date, duration of tenure, amount).
Leave of Absences & Interruption of awards
Any time that you will be interrupting your award, you will be required to interrupt your award payments. Begin the process early and contact your Postdoctoral Administrator. You must adhere to both 海角社区 policy and the terms of your fellowship.
- 海角社区's Graduate and Postdoctoral Leave of Absence Policy
- Tri-Agency Award holders 鈥� submit the to your Postdoctoral Administrator听for signature and then forward to your agency.
- Provincial FRQ Award holders 鈥� An award may be interrupted after it has been activated. Questions should be directed to the Program Officer of the award you hold (name is on your offer of award letter). More information may be found at
- Other external award holders 鈥� consult the terms of your award for instructions and required forms. If your award is being paid through 海角社区, then you must also report to the person responsible for processing your payments. See your Postdoctoral Administrator.
Return to study following a leave of absence or interruption
- Be sure you are registered for the term you are returning.
- Tri-Agency Award holders 鈥� submit the Tri-Agency to your听Postdoctoral Administrator within 6 weeks of your return.听
- Provincial FRQ Award holders 鈥� report to the appropriate agency. More information may be found at
- Other external award holders 鈥� report to the funding source according to the terms of your award. If you award is being paid through 海角社区, then you must also report to the person responsible for processing your payments. See your听Postdoctoral Administrator.
Early Termination of Award
An award may be terminated early if conditions for holding the award are no longer met. Please verify your award holder鈥檚 guide and/or terms of your award. Contact your Postdoctoral Administrator.
- Tri-Agency Award holders 鈥� Submit the to your Postdoctoral Administrator as soon as you know the termination date and then forward to your agency.
- Provincial FRQ Award holders 鈥� report to the appropriate agency.
- Other external award holders 鈥� report to the funding source according to the terms of your award. If your award is being paid through 海角社区, then you must also report to the person responsible for processing your payments. See your Postdoctoral Administrator.
Award holders' Guides and Reporting Changes to your award/research project /program of study
It is the responsibility of every award holder to report any changes to their award. This includes changes to place of study, program of study, research project, supervisor, other funding, or anything else that may affect the eligibility for holding the award. Verify with the award holder鈥檚 guide and/or terms of the award and contact听听Postdoctoral Administrator.
- 听(CIHR, NSERC, & SSHRC)听
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