海角社区

General information on your name

At 海角社区, a student is registered under their legal name as it appears on their legal documents, such as a birth certificate or study permit, that have been provided to the University. This name will be used on official documents such as the offer of admission letter, official transcript, parchment or diploma, e-bills and tax receipts.听

Your preferred first name is a name by which you are normally addressed and is different than your legal first name. The Preferred First Name option enables students to use an alternate preferred first name for certain purposes while studying at 海角社区.听

Students who wish to use a Preferred First Name should enter this information into (see instructions in 'To add a preferred first name' tab) as soon as possible in order to ensure that their preferred first name is used as widely as possible.听

Where preferred first name and legal name appear

Please be advised that making a request to use a preferred first name at 海角社区 does not change a person鈥檚 legal name in the records of government authorities or a student鈥檚 legal name in the 海角社区 student record.

Please note that some services (indicated with an asterisk) may be able to implement partial use of preferred first names, but are also required to use legal first names in some cases (e.g. government reporting).听

NOTE: Students who become employees should see the 鈥榮tudent employees鈥� tab for processes to ensure their preferred first name will appear on their staff account.听听

The preferred first name will appear in:听

• Accommodations (e.g. after registering with SAA, accommodation records, letters from SAA)听
• Athletics (e.g. team lists and photos)*
• Class lists, course evaluations, graduations lists, class photos
• Communications (unofficial, e.g. mail, email, and phone)
• Course Equivalency System (CEQ)
• Convocation management system (CISS)听
• Display Name in Outlook and Office 365听
• Graduation ceremony and booklet (see instructions in 鈥楪raduation鈥� tab)听
• Library Study Hub reservation system听
• 海角社区 email address (alias) (see instructions in 'To change your 海角社区 email address (alias)鈥� tab)听听
• 海角社区 ID cards (see instructions in 鈥楾o update your 海角社区 student ID card鈥� tab)听
• 惭颈苍别谤惫补听听听
• 尘测颁辞耻谤蝉别蝉听听
• 尘测贵耻迟耻谤别听听
• my海角社区 portal听听
• 尘测笔谤辞驳谤别蝉蝉听听
• myThesis
• Slate听 听
• STM OPUS Card (for more information, please see: /student-records/personal-information/opus)听听听
• Student Advising听听听
• Student Profile听听
• Student Housing听
• Unofficial transcripts
• uPrint

The student鈥檚 legal name appears in:听

• 础迟丑濒别迟颈肠蝉*听听
• Awards, scholarships, and bursaries* 听
• Banner guest access
• Diplomas and certificates听听
• Legal documents and government records听
• Letters of attestation听and offer of admission letter
• Minerva and Banner Staff reports听听
• Official university transcripts听听
• Reports to government听听
• 厂罢贰笔厂听听
• Tax receipts听听
• Tuition fee e-bills听听听

The University is working to introduce changes that will use the Preferred Name in more IT systems.

To add a preferred first name

1. Log into 听

2. Select the Personal Menu听

3. Click Name and Pronoun Change听听

4. In the Preferred First Name field add your name and click Save

听

You can provide a preferred first name on your application for admission or, once admitted, on , under the Personal Menu (see above steps).听

Once you have added your preferred first name in Minerva, you can .

To change your 海角社区 email alias and/or update your 海角社区 ID Card, please see instructions in the respective tabs.

Note: Student employees please see instructions in the 鈥楽tudent employees鈥� tab.听听

For technical issues with Preferred First Names, please report the issue to 海角社区 IT Services at: https://mcgill.ca/itsupport.

To add or change your pronouns

1. Log into

2. Select the Personal Menu

3. Click Name and Pronoun Change

4. Select your pronouns from the Personal Pronoun picklist and click Save

听

Applicants and students may select optional pronouns in SLATE and Minerva. Students may add or change their pronouns at any time on the Personal menu in 听(see above steps).听

If students have chosen to indicate their pronouns in Minerva, their pronouns will appear on class lists and in their Minerva profiles when accessing a service.

For technical issues with Pronouns, please report the issue to 海角社区 IT Services at: .

To change your 海角社区 Username

Your 海角社区 Username is used to access most online services and IT systems at 海角社区.

Your 海角社区 Username is assigned when you enter 海角社区.

To change your 海角社区 Username you must fill out the .

Before submitting this form you must change your Preferred First Name in Minerva.

For the procedure to add a preferred first name, please see the 鈥楾o add a preferred first name鈥� tab.

After you have completed the above steps, an IT Subject Matter Expert will contact you via email or by phone to guide you through the process and complete your request.

Please note that the changes will also cause a disruption to your account for approximately one hour, rest assured the IT Subject Matter Expert will coordinate this downtime with you.

Note: Student employees please see instructions in the 鈥楽tudent employees鈥� tab.

For more information please see the '' article.

To change your 海角社区 email alias

海角社区 offers an email alias that can be used instead of your assigned 海角社区 Email Address. An email alias is an alternate email address that delivers to the same mailbox as your assigned 海角社区 email address (firstname.lastname [at] mail.mcgill.ca).听

With an email alias, you can change the first name of your 海角社区 email address from firstname.lastname to alias.lastname.听This will allow people to send you email using your new email alias. However, your existing 海角社区 email address, which is also your 海角社区 Username, remains unchanged, and people may also continue to use that address. Students will still need to use their "海角社区 Username" (firstname.lastname [at] mail.mcgill.ca) and not the email alias when signing into myCourses, my海角社区, and Minerva.

Changing the email alias alone does not change the Display Name. Students still need to add a preferred first name in Minerva in order to change the Display Name.

For the procedure to add a preferred first name, please see the 鈥楾o add a preferred first name鈥� tab.

To create an email alias, please submit the IT Form: .

To update your 海角社区 student ID card

To update your 海角社区 student ID card follow regular procedures as outlined on the following website: /student-records/id/.听听

If you add a preferred first name, change degree levels or faculties, or your card expires, there will be no charge for a replacement as long as the old one is returned.听

Students who have access to labs or other 海角社区 facilities using their student ID card should consult the appropriate Security contact to ensure that their access is not interrupted.听

Note: Please wait 24 hours after entering your preferred first name into Minerva before requesting a new 海角社区 ID card. This ensures that our information systems will be updated with your preferred first name so that a new ID card can be issued.听听

To fix accents or punctuation

Minor changes to your name听(e.g. adding an accent or a hyphen) can be done in under the Personal Menu.

1. Log into
2. Select the Personal Menu
3. Click Name and Pronoun Change
4. In your First, Middle (if you have a middle name), or Last Name, you can add or replace accents, apostrophes, hyphens, periods, or blank spaces, or change the case from lower to upper case and vice versa
5. Once you have made the changes, click Save

To update your legal name, date of birth or legal sex designation

In order to update the legal name, date of birth or legal sex designation on your student record you must:听

1. Complete a Personal Data Change form: Personal Data Change Form听

2. Provide us with a copy of the appropriate legal document with the updated听name or legal sex designation听(if we don't already have a copy).
   => The list of acceptable documents is listed in the Calendar under the Legal Name section.听

3. Submit the completed form and copy of the legal document by email attachment (PDF or TIFF format) to permcode [at] mcgill.ca.

Note: Student employees please see instructions in the 鈥楽tudent employees鈥� tab.听

Information for trans students/student employees

When you request to have your legal name changed on your official 海角社区 record, your 海角社区 Username is not automatically changed.听Please to report this issue.

Students who require further accommodation with the use of their preferred first name (e.g. trans student whose legal name does not reflect their gender identity and who wishes to change their 海角社区 Username to better reflect their preferred first name), once you have added your preferred first name in Minerva, you can . If further accommodation is required please contact heidi.emami [at] mcgill.ca (subject: Preferred%20first%20name%20accommodation) (Heidi Emami), Associate Registrar, Management of Academic Records and Examinations.

Student employees can request to add their preferred first name to their 海角社区 Username or email address after adding this name in Workday. Submit a .

The change听to your Username will affect how you log into 海角社区 systems and therefore cause a disruption for approximately 1 hour.

Note: When we change your 海角社区 Username, your account is renamed 鈥� any existing emails will be retained but your old email address will be lost and emails sent to it will bounce back to the sender.

For more information please see the '' article.

Graduation

Graduation Ceremony and Booklet

Your preferred first name appears on your line-up card, and is read during the graduation ceremony as well as printed in the Convocation program.

Please note in order to have your preferred first name read at Convocation and printed in the ceremony program, you must add your preferred first in Minerva before the deadline. To check the deadline and ensure your preferred first name is used during the graduation ceremony and printed in the graduation ceremony booklet, please check the name change deadline on the Convocation website.

Diplomas and Certificates

Transgender students who have graduated from 海角社区 and have since had their legal name changed can request replacement diplomas and certificates at no cost. For assistance with diplomas and certificates please send an email to convocation [at] mcgill.ca and indicate the reason why you are requesting to have a replacement diploma issued.

FAQ

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