You can suspend your parking permit for university recognized leaves which are one month or longer. Payroll deductions for parking will cease as of the date you stipulate on the form, which must coincide with your pay date. The parking permit must be returned to the Parking and Transportation Services office upon suspension of parking privileges. Suspensions must be for a period of one month or longer. After submitting this form, please have the area personnel officer or chair of your department send an parking.services [at] mcgill.ca (email) to confirm that you are or will be on leave.
To assist you with determining an appropriate suspension date, please click on the + beside the pay day and frequency which apply to you:
Employees paid bi-weekly on Fridays
The Friday pay date covers the current week and previous week. For example, the pay date of Friday, May 16, 2025 covers parking for the period of May 4 to May 17, 2025. Entering a suspension date of May 16, 2025 would result in the permit being deactivated as of May 17, 2025. The last parking deduction would be on the pay of May 16, 2025. Please click on the following link for the 2025 pay schedule:听/hr/files/hr/2025_salaried_pay_calendar.pdf
Employees paid bi-weekly on Thursdays
The Thursday pay date covers a two week period two weeks prior to the pay date. For example, the pay date of Thursday, May 22, 2025 covers parking for the period of April 27 to May 10, 2025. Entering a suspension date of May 9, 2025 would result in the permit being deactivated as of May 10, 2025. The last parking deduction would be on the pay of May 22, 2025. Please click on the following link for the 2025 pay schedule:听/hr/files/hr/2025_hourly_pay_calendar.pdf
Parking privileges cannot be suspended retroactively. The date you indicate on the form is subject to deadlines set by Payroll Services. If the deadline is missed, the deductions will be suspended for the next pay period. If possible, please try to submit this form one month before the date you wish to suspend.
Shortly before your return to work, please contact the Parking and Transportation Services office to arrange reactivation of your permit and recommencement of payroll deductions. You will be issued a permit for the same location you had parked in prior to your leave unless this area is no longer available (for example, if there is a temporary or permanent closure due to construction), in which case you'd be given parking in another location. If parking rates increase during your leave, the new rates will apply upon your return.
Please contact our office by email or phone at (514) 398-4559 if you require additional information.
A copy of the submitted form will be sent to the email address you've indicate on the form.