Students are responsible for the correctness and completeness of their records. While the Student Affairs Office (SAO) is here to offer guidance, it is ultimately up to you as the student to verify that you meet all program/degree requirements and adhere to deadlines.
It is your responsibility to inform yourself of the program requirements and to seek guidance to clarify doubts or to resolve problems.
Verification Week
Verification Week occurs twice during an academic year, once in the Fall and once in the Winter聽(see the SAO's Key Dates and Deadlines for exact dates). Students are responsible for verifying their academic record on using the unofficial transcript to ensure that they are registered in the proper courses, and that the correct program information and expected term of graduation is appearing on their record. Students should report any errors or omissions to the SAO by the last day of Verification Week by 15:00.
REMEMBER, your record is your responsibility. Take the time and check your record carefully to ensure you are meeting the degree requirements. Undergraduate students may verify their requirements by completing a Degree Audit Form, found on the Forms and documents for law students page.
What to check:
- Make sure your name is properly spelled. Corrections to accents, apostrophes, hyphens, periods, blank spaces and case may be done on MINERVA. Legal name changes must be recorded at 海角社区's Student Records.听You will need to provide official documentation, e.g. passport, birth certificate, as proof, to the ARRO. To change your preferred first name, consult 海角社区 Student Records: Preferred First Name. Requesting a preferred first name be used at 海角社区 does not change a student鈥檚 legal name in the 海角社区 student record, nor in government records.
- Confirm the courses you are taking this term are correctly listed.
- Check that the program information is indicated correctly.
- Verify your address. If incorrect, DO NOT write it on your verification; to record an address change, use MINERVA.
- If you are graduating, check that the "Expect to Graduate" flag is on your record, added via Minerva. See 海角社区 Student Records: Apply to graduate.
Checking prior to graduating
Graduating students must make sure to verify their record on prior to the end of term in which they are graduating to ensure that the correct expected term of graduation is indicated on their unofficial transcript; if not, the student may be overlooked for graduation. Use the聽Verify your degree requirements聽form聽for this.
Direct any questions or problems with your record to the SAO.
Access to student records
海角社区, like other public institutions in Qu茅bec, is subject to the聽聽(the 鈥淎ct鈥�). The Act allows any person to obtain鈥攗pon request鈥攄ocuments held by a public body, subject to certain restrictions. Consequently, personal information, including transcripts of academic records, may only be released with the authorization of the student. At 海角社区, the person in charge of access to documents is the Secretary-General.听More information can be found on the聽Access to Documents webpage of 海角社区's Secretariat.听
In particular, information relating to the overall standing of an individual student is confidential and cannot be furnished to prospective employers without the consent of that student.听